Interactive Guide · MailTask Pro

Learn MailTask Pro in 5 minutes.

Step through every feature with live mockups and sub-step instructions.

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AI Analysis

MailTask Pro reads your unread emails and automatically extracts tasks, deadlines, and priorities using AI.

  1. Open an unread emailNavigate to the Inbox view and click any unread email. MailTask Pro highlights emails that contain actionable items with a blue indicator dot.
  2. Click AnalyseHit the blue Analyse button at the top of the email. The AI reads the full thread and extracts every action item, priority, and deadline within a few seconds. Emails are limited to 3,600 characters - a character counter shows how much space is left.
  3. Review and saveInspect the suggested tasks. Adjust title or deadline if needed, then click Save. Tasks land directly in your To Do list and Eisenhower Matrix.
app.getmailtask.com
Incoming Email
From: Sarah M. <sarah.m@acme.com>
Subject: Q2 Review – Action Items
Please send the final report by Friday. Also: confirm the client meeting by Monday.
AI analysing…
app.getmailtask.com
2 tasks found
Send final report
CriticalFriday
Confirm client meeting
HighMonday
✓ Ready to save to Microsoft To Do
What's new

Release Notes

  • New AI model for analysis: noticeably faster and more accurate, especially for French emails.
  • Tasks from your Outlook inbox are now assigned to you automatically when the email was sent to you. Colleagues mentioned by name get their own task.
  • Pasted emails are analysed the same way as emails from your inbox.
  • MailTask Pro is now a Microsoft verified publisher.
  • MailTask Pro is live on the JetBrains Marketplace.
  • JetBrains Marketplace listing submitted (YouTrack Marketplace, under review)
  • Full app localization in English, German, and French with in-app language switcher
  • Sync reliability fixes: priorities, notes, and issue descriptions no longer lost during Microsoft To Do sync
  • Team visibility: shared task activity feed, weekly team digest, Microsoft Teams integration
  • Team tab open to all members with role-based admin sections
  • Assignee sync from YouTrack, assignment suggestions
  • Deeper YouTrack integration: two-way status and priority sync, default project per user, self-assign
  • Task history view with session grouping and one-click jump to Kanban

You're ready to go.

Open MailTask Pro and put this guide into practice.

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Questions? support@getmailtask.com